HR Specialist

The client is looking for a HR Specialist to work a 12 month extendable contract based in Prague (Hybrid).

 As a HR Specialist you will provide operational HR Support for our German, Austrian, Swiss, Polish, Czech and Hungarian population. This function enhances the employee experience and allows the businesses to operate customer focused, efficiently, cost-effectively and in compliance with regulatory and industry practices. You will be part of the International HR Operations team and report to the Supervisor HR Operations. You will have a close collaboration with all HR departments. The role will be based in Prague, Czech Republic. You will work in a Hybrid model where work from home will be combined with regular office visits.

 

What you’ll be doing:

 

• Supporting Hires and Employee Self Service/ Manager Self Service initiated transactions: Creating contract addendum when needed, in line with the internal and country guidelines to ensure compliance.
• Answering and resolving frontline HR queries from employees and managers using a Workday Help, within specified service level agreements and targets.
• Taking ownership for closing queries requiring third party involvement (e.g., other internal HR departments, solution providers, HRIS, policy/process owners).
• Maintaining employee databases using Workday, G-Suite tools, and other web-based systems as required ensuring HR data is secure, correct, and updated at all times.
• Contributing to and participating in systems implementations and process improvement initiatives.
• Undertaking general administration duties as required and identifying opportunities to streamline processes wherever possible, recommending changes to increase efficiencies, improve the customer experience, and enhance service delivery.
• Developing and sustaining sound working relationships with internal customers, peers and other stakeholders.
• Acting as primary contact with external providers and internal Compensation and Benefits department.
• Carrying responsibility for the work references and Leave of Absence Administration (e.g., vacation, sickness, family friendly absences) in line with the internal and country guidelines to ensure compliance.
• Supporting the Case management of global mobility activity (e.g., immigration requirements, inter country transfers) to ensure compliance.
• Supporting the onboarding of new employees in close collaboration with the New Employee Support Team (NEST).
• Carrying responsibility for record retention of Employee files and documents (hard copy and digital) in the country, in line with the internal and country guidelines to ensure compliance.
• Carrying responsibility for the HR vendor process administration for the assigned countries, including HR related invoice processing and PO creation in close collaboration with internal Comp & Ben department and Local Finance.

 

Where you’ll be working:

• In this hybrid role, you’ll have a defined work location that includes work from home and assigned office days set by your manager.

You’ll need to have:

 

• Bachelor’s degree or relevant experience.
• Fluency in English & German.
• Experience in HR.
• Strong administration skills.
• Experience in the latest word processing, presentation, and data analysis software (e.g., Microsoft Suite, Gmail) and experience with Workday.
• Ability to prioritize and multitask in a fluid, fast-paced environment within a global matrix organization.
• Ability to be a team player with a high focus on customer service.
• Strong communication skills.
• Fluency in an additional European language is preferred.